IT governance Updated July 2026

An IT inventory is more than a spreadsheet

How to compare asset records with live data from identity, virtualisation and monitoring systems.

4 min read Business owners, managers and IT leads

Short answer

Keep a clear owner and compare the inventory with live sources. Differences are work items, not reasons to discard the record.

Decide what the inventory is for

Support, security, finance and recovery need different fields. Keep the core record small enough to maintain.

Compare records with reality

Directory accounts, virtual machines, monitoring and purchasing records each reveal assets the others miss.

Turn differences into a process

Assign missing owners, retire stale records and make project handover update the inventory by default.

Research

Official technical sources

These sources support the technical explanation. The right fix still depends on the environment where the problem appears.

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